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Just an example of  basic duties and responsibilities of one MC club.  Each club and even chapters within the same club will have differences.

 

Principal Officers – Executive Committee

 

There shall be five voting officers for each chapter; President, Vice-President, Secretary, Treasurer, and Sergeant-at-Arms.  These officers make up the executing committee.  The Road Captain shall serve on the Executive Committee as a non voting member, except while serving as an alternate.

 

Eligibility

 

Any Active Member may run for office.  Nominations are not required to run for any principal office.  Any Active Member may become a candidate by simply stating their intention to do so at the October or November monthly meeting. A member may not run for more than one office at a time.

 

Elections

 

Elections of principal officers shall be held at the December monthly meeting.  In order to allow for an orderly transition of administrations, the newly elected slate shall assume office at the Annual Meeting.  All principal officers shall be elected by a plurality vote.  A member may not hold more than one office at a time.

 

Term of Office

 

All principal officers shall be elected for a term of one year.

 

Special Election

 

In the event that the current elected officer is no longer able to perform their duties,  a special election for that position shall be held to fill that position at the next monthly meeting.

 

Impeachment

 

A writ of impeachment against any officer may be submitted by any active member at a regular meeting.  This writ must be signed by at least three Active Members of the chapter and must list the charges as the basis for the writ.  All Active Members in the chapter must be informed of the writ prior to any impeachment vote.  In order to allow the officer in question an opportunity to prepare a statement concerning the charges against them, a special shall be scheduled for action on the writ no less than three, no more than seven , days following the submission of the writ.  Prospects are prohibited from attending this meeting, unless required to give testimony to support the writ or to support the officer in question as a witness.   Impeachment requires a 2/3 majority vote of all Active Members in the chapter.  Any disciplinary action besides the impeachment will be decided upon by the remaining officers within 7 days of the impeachment vote.

 

Duties and Authority

 

President

 

The President is the CHAIRMAN of the Executive Committee and the Chief Executive Officer of the club chapter.  All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action.  The President or his delegate shall assume the Chair at all chapter meetings.  He is responsible for controlling the meeting and keeping order.  If necessary, the Chair may utilize the services of the Sergeant-at-Arms to aid in keeping order.  The Chair may not make or second any motion, and may only vote on questions where their vote would affect the outcome, as in making or breaking a tie vote, or on ballot questions.

 

Vice-President

 

The Vice-President shall coordinate all committees and supervise plans for all club events.  The Vice-President shall act as an intermediary between the President and the Members and Prospects.  All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought directly to his attention.  Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence.

 

Secretary

 

The Secretary is responsible for making and keeping all club chapter records. Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes.  He is responsible for calling roll at the meetings.  The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence.

 

Treasurer

 

The Treasurer keeps all the funds of the club chapter.  All un-issued Club Colors and Patches, as well as a record of colors, patches, or reproductions therof issued to members.  He may disburse funds to pay expenses as prescribed in the Standing Rules.  The Treasurer must keep an accurate record of all income and expenses.  He is required to report the fiscal status of the club at each regular meeting for the information of the members.  He must submit a written annual report to the Executive Committee at the Annual Meeting.

 

Sergeant-at-Arms

 

The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated.  He is responsible to insure that the orders of the Executive Committee are carried out in an expeditious manner.  He is responsible for policing and keeping order at all club events, except as noted under the Duties of the Chairman.  He may conscript members to aid in keeping order on their own authority.  He has the responsibility to the club to report any unseemly behavior or any incidents to the Executive Committee.  He is responsible for securing any patches or colors from any member who retires, resigns, or is expelled.  The SAA is responsible for the safety and security of the club, as well as the protection and defense of its members and prospects.  He shall keep and maintain a record of all data pertinent to the safety and security of the club and it’s members and prospects.  Upon becoming aware of any real or perceived threat to the club, its Members, Prospects, or events, he shall immediately notify the Executive Committee of that information.

 

Road Captain

 

The Road Captain is responsible for all club runs.  He shall research, plan, and organize all runs.  During actual time on the road or at intermediate stops during a run, he shall act as the ranking club officer, deferring only to the President or Vice-President if either of them are present, and only then for matters involving persons outside the club.  He shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner.